Constitution of the MTSU ACM SIGGRAPH Student Chapter
(Version: January 5, 2014)
The name of this organization shall be the MTSU ACM SIGGRAPH Student Chapter. The MTSU ACM SIGGRAPH Student Chapter in this constitution shall be referred to as “the Chapter” and the Association for Computing Machinery will be referred to as “ACM.”
SCOPE: The ACM SIGGRAPH Student Chapter shall function as the special interest group of computer graphics and interactive techniques of the Association for Computing Machinery, Inc.
MISSION: The ACM SIGGRAPH Student Chapter’s mission is to promote the generation and dissemination of information on computer graphics and interactive techniques.
PURPOSE: The ACM SIGGRAPH Student Chapter’s purpose is to foster a membership community whose values help them to catalyze the innovation and application of computer graphics and interactive techniques.
A. Membership shall be limited to currently enrolled MTSU students, faculty, and/or staff members.
B. Membership shall not be denied to any person because of age, race, sex, sexual orientation, religion, handicap, or national origin.
C. Official members may run for an officer position after one semester as an active member of the chapter.
D. Official members may vote in an officer election after one semester as an active member in the chapter.
A. Dues for membership in the ACM SIGGRAPH Student Chapter shall be $10 payable each academic year.
B. All monetary transactions shall involve the President, Treasurer and Advisor.
A. The Officers of the ACM SIGGRAPH Student Chapter are President, Vice President, Treasurer, Secretary, Historian, Advertising Director(s), Public Relations Director and Web Administrator.
B. The Officer positions of President, Vice President and Treasurer must be members of ACM and ACM SIGGRAPH.
C. Officers will maintain the appropriate duties associated with their position. The duties of the officers shall be as follows:
1. President. The duties of the President are:
- Leading and managing the ACM SIGGRAPH Student Chapter.
- Conducting the ACM SIGGRAPH Student Chapter activities in accordance with the policies of ACM and MTSU.
- Presiding over General and Officer meetings.
- Will work with each Event Coordinator.
- Networking with other university organizations and the local community.
- Will work closely with the Advisor and Vice President.
2. Vice President. The duties of the Vice President are:
- Assisting the President in leading and managing the ACM SIGGRAPH Student Chapter.
- Presiding at meetings and activities when the President is absent.
- Fulfill all other duties as needed as assigned by the President and/or Advisor.
- Will work closely with the Advisor and President.
3. Treasurer. The duties of the Treasurer are:
- Managing chapter’s finances according to MTSU, the Board of Regents, and the Financial Accountability Policy of the ACM. This includes preparing an annual budget, monitoring the chapter’s disbursements for adherence to the annual budget, and preparing financial reports as required.
- Preparing requests for student funds with the President.
4. Secretary. The duties of the Secretary are:
- Recording and keeping minutes for each Officer and General meeting held during the year.
- Work with the Web Administrator and Public Relations Director when posting pertinent information on the chapter’s website and all social media.
- Reserving rooms for all meeting and events.
- Record attendance at each event and officer meeting.
5. Historian. The duties of the Historian are:
- Keeping a record of the chapter’s accomplishments and activities for the year.
- Taking pictures and/or video of the chapter’s activities.
- Working with the Web Administrator and Public Relations Director to maintain a digital record of the chapter’s activities on the chapter website and all social media.
- Have a working knowledge of camera and/or video equipment.
6. Advertising Director(s)**. The duties of the Advertising Directors are:
- Creating all promotional materials for chapter meetings and activities.
- Working with the Web Administrator and Public Relations Director to place all advertising materials on the chapter website and other social media outlets.
- Having working knowledge of Photoshop, Illustrator, Motion, After Effects or other graphics and motion graphics software.
- Print and distribute all promotional material.
- Upload all digital promotional materials.
- **NOTE: Due to the workload, the position of Advertising Director can be filled by multiple people, each holding the title of Advertising Director.
7. Public Relations Director. The duties of the Public Relations Director are:
- Conducting communications to the chapter members and public on matters relating to the chapter.
- Networking with other university organizations and the local community.
- Maintaining social media sites and keeping it current throughout the year.
- Working with the Web Administrator to maintain current information regarding chapter meetings and activities on the chapter website.
8. Web Administrator. The duties of the Web Administrator are:
- Maintaining the chapter’s website and keeping it current throughout the year.
- Working with the other Officers to maintain current materials and information on the chapter website.
- Having a working knowledge of website design and creation.
D. All Officers will work closely with the Advisor on matters relating to the chapter.
E. Each event and/or meeting will be assigned an Event Coordinator. An Event Coordinator is an officer or chapter member that coordinates an event or meeting. The officers and advisor(s) will assign an Event Coordinator.
F. The term for each officer shall be approximately one year. An officer is eligible to run for reelection for the same position or a new position the following year.
G. Elections of officers will be by simple majority of members present during the election meeting and will be conducted approximately mid-April. Newly elected officers will begin serving after the completion of Spring Semester finals. A brief transitional period between the Election Day and the end of Spring Semester finals will occur during which the prior officers will mentor the new officers.
A. General and Officer meetings of the ACM SIGGRAPH Student Chapter shall be held as required for the efficient conduct of business.
B. Meetings will be conducted in accordance with Robert’s Rules of Order.
A. The Constitution may be amended by a 2/3 vote of the members present, the proposed amendment having been distributed to the general membership prior to the meeting.
A. If there is a question of an officer to remove, there must be a meeting with all the officers and advisor(s) where the officer in question has a chance to defend him or herself. The other officers and advisor(s) will then discuss their plan of action based on the statement from the officer in question as well as the reasons for their possible removal. The policy for removing officers is majority vote of the other officers of the chapter. The policy for handling mid-term or unexpected vacancies of elected officers is a democratic election by all chapter members present at the meeting. Current officers are allowed to run for newly opened officer positions mid-term. If those officers are elected, then the current officers and advisor(s) then appoint their newly vacated positions.